What Are Workflow Management Rules?

Workflow management rules are a set-of rules and procedures that govern the execution of a workflow. They define the steps that should be completed and when. This allows the workflow to follow the most efficient route. When a business automates its most repetitive and predictable tasks by using well-defined workflows it lets employees concentrate on strategic projects.

Workflows are available in a variety of formats that can be used for any project. A sequential workflow, for example is one in which the next task can’t begin until the previous one has been completed. This is common in expense management workflows where reimbursement of employees requires receipt submission and payment www.managingworkflow.org/2020/03/25/workflow-management-efficiency-and-software/ authorization.

A state-machine work flow a sequence of tasks that are performed on an item in a particular sequence. Every action puts the product into a new state, like “being completed” or “being written”. State-machine workflows can also include additional rules such as if-this-then that conditional logic, which determines the workflow’s path.

In addition, parallel workflows can have numerous steps that can be undertaken in parallel to achieve a desired endpoint, such as processing and mailing a sweater to a customer after the company confirms it’s in stock. All of these can be automated using the help of a workflow software.

With the right tools for managing workflows, it’s easy to create and manage processes that are structured to improve productivity, accountability and efficiency. By streamlining communication and ensuring that team members have clear definitions of their roles and duties, managers can reduce confusion that causes missing deadlines and losing momentum in critical projects.